Does it read handwriting?

Often, especially block capitals and numbers written into ruled boxes. Anything it cannot read confidently is left blank and flagged for review rather than guessed at.

Does the design carry over between batches?

Yes, and forms are the best case for it. Confirm the columns once and every later batch of the same form reuses them with no setup.

How many forms can I upload at once?

Up to 250 files in one batch, each up to 10 MB. A form of up to 10 pages counts as one document, and a longer one as more, up to your plan's page cap.

Turn scanned application forms into one clean table.

Upload a completed form and see it as a row in seconds. No account, no card.

Drop your file here.

Upload PDFs, images or documents.

No account needed to try it. No card. Your file is stored in the EU, and never used to train anything.

A form goes in. An applicant row comes out.

Application form · scan

Membership application 2026

Reference: APP-2026-0417

Full name · Sarah Whitfield
Date of birth · 14/03/1991
Postcode · S9 2YL
Category · Full member

Reference	Name	Date of birth	Postcode	Category
APP-2026-0417	Sarah Whitfield	14/03/1991	S9 2YL	Full member

One form, one row, with the same columns on every form in the batch. Invented applicant, invented reference.

How it works

1. Upload
Add PDFs, scans, images or documents.
2. Structure
Datanem works out the columns from the page itself and turns the useful information into clean rows.
3. Use it
Download the data as a spreadsheet, or carry on working with it in Datanem.

Create an account to customise the columns and save the design for future batches.

That worked. Now make it yours.

A free account is where you choose what gets extracted, instead of taking what the first read gave you.

Choose the exact fields
Rename, remove or add columns until the table is the one you wanted, then extract against it.
Save the design and reuse it
Next month's pile goes through the same columns without designing anything again.
Process whole batches
Up to 250 files in one go, and one row per document at the end of it.
Export the finished dataset
Excel and CSV, plus SQL, JSON, JSONL and Python for anything that has to load it automatically.

Start free

20 documents to start. No card.

For admissions and membership

Scanned application forms into one clean table

A form is a spreadsheet somebody printed. It has fixed fields, in a fixed order, filled in by hand, and turning a box of them back into rows is the most mechanical work in any admissions, membership or claims office.

Datanem reads the batch and gives you one row per completed form, with the same columns every time, because the form is the same every time.

Columns you can expect

There is no fixed template for this document type. Datanem reads your own documents and proposes columns like these; inside an account you can rename, remove or add any of them and save the design for future batches.

Reference number
Full name
Date of birth
Address
Postcode
Email
Phone
Date submitted
Option selected
Declaration signed
Signature date

A fixed form makes an unusually reliable design

Most documents vary from one to the next. Forms do not, which means the columns proposed from a sample of your own forms are almost always the columns for the whole batch, and the saved design keeps working for as long as the form does.

When the form is revised, confirm the design once more and the new fields are picked up. Anything on a form that the design has no column for is flagged rather than dropped.

Handwriting, ticks and blanks

Scans and photographs go through optical character recognition first. Block capitals in ruled boxes read very well, hurried cursive less so, and anything that cannot be read confidently is left empty and flagged rather than guessed at.

An unticked box and an unreadable one are not the same thing, and a blank you can see is the only honest way to tell you which is which.

Personal data, handled properly

Application forms identify individuals and often carry contact details and dates of birth. Files and extracted data are stored in the EU, deleted automatically after your plan's retention window, and never used to train a model.

Datanem is not suitable for health records or other special category data, which need a lawful basis and safeguards this service does not provide.

Your structured data isn't locked inside Datanem

Once it's structured, the data is yours. Take it to a spreadsheet, a database or a script.

Excel— one sheet per table, ready to open.

CSV
SQL
JSON
JSONL
Python

Where your document goes

It is stored in the EU
Uploads sit in an EU-only bucket and the database is EU-constrained. Neither leaves. Reading the document is done by a French provider whose standard endpoint does not commit to an inference location, so that step may run outside the EEA: the detail is on the security page.
It is deleted
Uploads and the data drawn from them are removed automatically after 30 days on the free plan, longer on paid plans. You can delete a job yourself at any point before that, and the file leaves storage immediately when you do.
It never trains a model
We have no training pipeline. Our extraction provider offers training as an opt-out and we have opted out, so your content is excluded.
Nothing here is a certification
We are registered with the Information Commissioner's Office and the measures above are the ones actually in place. We hold no security certification and do not claim one.

Security & privacy · Privacy notice · Sub-processors · Data processing

What it costs

What can I do for free?: One document with no account at all, which is the trial at the top of this page. Create a free account and you get 20 documents to start with, then 10 a month after that, for ever. No card either way.
What uses it up?: Documents, not pages and not fields. A file of up to 10 pages counts as one document; a longer one counts as another document per 10 pages, so a 30-page statement counts as three.
What happens when the free documents run out?: Nothing is deleted and nothing is charged. Extraction stops until the monthly allowance resets, you buy credit, or you take a plan.
What is the first paid option?: Starter, at £9 a month for 150 documents. Monthly, no contract.
Is there pay as you go?: Yes. £0.20 per document with no subscription, bought from 25 upwards. Bought documents do not expire.
What are the limits on a file?: Up to 10 MB per file and up to 250 files in one batch. PDFs, Word documents, plain text and photographs; scans go through optical character recognition first.

Full pricing, including what each plan keeps and how long files are held.

Questions

Does it read handwriting?: Often, especially block capitals and numbers written into ruled boxes. Anything it cannot read confidently is left blank and flagged for review rather than guessed at.
Does the design carry over between batches?: Yes, and forms are the best case for it. Confirm the columns once and every later batch of the same form reuses them with no setup.
How many forms can I upload at once?: Up to 250 files in one batch, each up to 10 MB. A form of up to 10 pages counts as one document, and a longer one as more, up to your plan's page cap.